Having a Baby
Congratulations! This is an exciting and rewarding time for you! And while it will pose a lot of new challenges and questions, being prepared can help ease many of the doubts and concerns common to new parents and allow you to enjoy the million precious moments as they occur. This section will take you through the information you'll need to welcome a new addition to your family.
Event Checklist
- Enroll Child in Benefit Plans
Employee must submit the following to enroll the baby to medical insurance:
- A birth verification - baby can be added immediately as long as a birth verification is provided.
- A social security card and Birth Certificate must be provided when these documents become available.
- Employee must submit a CalPERS Health Enrollment Change Form to add the newborn to medical insurance.
- Employee must complete the VTA Enrollment and Change Form for dental and vision insurance.
Important! When your new baby arrives, you have 60 days to enroll him or her in the benefit plans offered by Santa Clara VTA.
- Review Tax Withholding
The Internal Revenue Service's W-4 Form has been set in a web-ready, electronic format. If you wish to change your withholding, download it and print it out at your leisure.
- Review Life Insurance Coverage
When adopting a child, make sure to review and update your life insurance coverage. You should find insurance calculators helpful in thinking about how much life insurance you should purchase. It is also advisable for you to consult with your financial advisor.
- Apply for a Social Security Card for Child
You can avoid having to fill out a special application or go to a Social Security office: when you apply for your baby's birth certificate in the hospital, indicate that you want to apply to have a Social Security number assigned as well. The information will be passed on to the Social Security Administration, and it will issue a number.
Otherwise, you will need to fill out an Application for a Social Security Card (SS-5) form and submit it. You can download a copy of the SS-5 form and instructions in an electronic format from here and print it out at your leisure.
Note: Social Security telephone lines are busiest early in the week and early in the month, so if possible, avoid those times. The Social Security Administration treats all information as confidential Also, you can visit the Social Security web site or call 1-800-772-1213 at any hour of the day toll-free. If you wish to speak to a service representative, call between the hours of 7 a.m. and 7 p.m. Eastern time on business days. If you are hearing-impaired, call 1-800-325-0778 instead.
Contact the HR Department - Benefits Unit for a Benefit Change/Enrollment Form, WITHIN 60 DAYS OF THE QUALIFYING EVENT, to update your benefit information.
Contact the HR Department - Benefits Unit for a Benefit Change/Enrollment Form, WITHIN 60 DAYS OF THE QUALIFYING EVENT, to update your benefit information.