Separation or Divorce

When your relationship reaches a point where it seems necessary to part ways, this section can help you make more informed decisions that can minimize the stress on everybody involved -- you, your spouse, and your children and family members. 

  

Event Checklist 

  • Remove Spouse from Benefit Plans 

If your spouse is no longer eligible for coverage, you should notify the  Total Rewards Team @ totalrewards@sana.com to assist you with removing him or her from the benefit plans. Any stepchildren who are no longer eligible will also need to be removed from the plans. You may also obtain information on COBRA continuing coverage for your spouse. 

Conversely, if you and / or your children were covered by your spouse's plan, you will need to enroll yourself or your child / children in the appropriate plan(s). This is considered a qualified life event and you can enroll in Sana’s benefit plans using the ADP portal from your Okta homepage. 

  • Review/Change Beneficiaries 

Review and / or make any changes to your beneficiary information for all of your plans. This information is stored in ADP and you can login and make changes at anytime. 

  • Change Emergency Contact Information 

You may want to make sure this gets updated in BambooHR so Sana has the person you want on file should we need to contact someone in an emergency on your behalf.  
 
-Apply for a Social Security Card  

If you legally change your name due to a divorce, you will need to apply for a corrected Social Security card with your changed name. Failure to do so could delay a tax refund coming to you or prevent some of your pay from being credited properly to your Social Security record, which could cause your future Social Security benefits to be less than they should be. 

You will need to provide a recently issued document, as proof of your legal name change. If the document you provide does not give the Social Security Administration enough information to identify you in its records, you will be asked for an identity document showing your old name and another in your new name providing evidence of your identity. 

You will need to fill out an Application for a Social Security Card (SS-5) form and submit it to the Social Security Administration. You can download a copy of the SS-5 form and instructions in an electronic format from here and print it out at your leisure. The instructions include details on acceptable evidence of your identity. 

Also, you can visit the Social Security web site or call 1-800-772-1213 at any hour of the day toll-free. If you wish to speak to a service representative, call between the hours of 7 a.m. and 7 p.m. Eastern time on business days. If you are hearing-impaired, call 1-800-325-0778 instead. Note: Social Security telephone lines are busiest early in the week and early in the month, so if possible, avoid those times. 

Social Security treats all information as confidential. 

Important! If you are planning on changing your name, please notify peopleops@sana.com and provide a copy of your new social security card.